Posted by frappyjohn (Msg) on 2009-09-11 23:55:11:

Minutes of July Meeting of Brick House Board of Directors

Submitted by Bill Engebretson, Secretary

The Brycc House

Board of Directors Meeting

Minutes of 7/19/2009

1. Meeting Called to Order: Cherise Williams called the meeting to order at approximately 6:45 p.m. at the Brycc House pursuant to an email invitation sent out in the previous week to all directors. The meeting was a regular meeting of the Brycc House Board meeting. A quorum of directors (5 of 7) were present, and even when Kristin was not there, a majority were present (4 of 7):

1. Cherise Williams, chair,
2. John R. Hicks,
3. Christina Baldon,
4. Kristin Shelor, (came late and left early),
5. Bill Engebretson, secretary.

2. Guests present were:

1. Whit Forrester, nominated to the board;
2. Greg King, nominated to the board,
3. Ted Sandstra, future architect,
4. Kevin Smith, vendor supplier,

3. Purpose of the Meeting: Conduct business of the Brycc House.

4. Old Business: June 14th Board Meeting Minutes as amended approved. Bill Engebretson to distribute.

5. Discussions:

1. Financial Report:

• Kristin Shelor gave a summary of her understanding of the finances for the Brycc House, namely: insurance is paid, August mortgage will be due in August, LG&E is paid, some small amount was earned in July, and we have a small positive balance in the checking account.
• Christina Baldon said the water bill arrived.

2. Ted Sandstra, a future architect, reported that he contacted Ashley & Associates, talking with Jeanne of that firm. He said that she would find funding from some organization for her firm’s services, but needed a list of our current funding sources and grant applications to avoid duplication. Cherise Williams said she would provide Ted with just such a list.

3. Christina Baldon said that she made the Brycc House a member of Making Connections Louisville and that we should be getting their newsletter shortly. They put on annually a Victory Park program.

4. Bylaws discussion was postponed, because the email discussion had not developed specific proposals.

5. Christina Baldon introduced Kevin Smith, a vending machine provider. She noted that Kathy Sweeton wanted 20% of the profits, Kevin Smith offered 15%, and Christina Baldon suggested a compromise of 15%. There was a lengthy discussion of what would be in the machines with preference for natural healthy products. Kevin Smith said that’s fine, but some should be the commercial products that sell. A resolution passed that authorized Christina Baldon to negotiate a mutually agreeable contract for a 30 day trial drink machine.

6. Sustaining membership and telephone solicitation:

• Cherise Williams said that door knocking may be good for some, but not for her. She was willing to do telephone solicitation.
• Greg King said we must send thank you cards for any donations. There was general agreement on that.
• Christina Baldon suggested a telephone solicitation party which allowed snack eating between calls. Due to the heat, a private home would be best, and Whit Forrester said that he would check to see if his home would be available. Cherise Williams offered to write a script.

7. Christina Baldon said that the Kentucky Paranormal Group wished to hold two investigations of the Brycc House, one during the day, and one at night to find possible paranormal phenomena at the Brycc House. A resolution authorizing such an investigation passed.

8. Christina Baldon mentioned that there were two programs happening on the same day, the 25th of July:

• Western Branch Library (9 a.m. to 5 p.m.) She recommended we participate in this program, but she was not available due to a work commitment.
• Ken Clark’s Old School program on the Waterfront (8 p.m. to midnight). She suggested that we skip this year due to the fact that we were not prepared to properly participate.

6. Elections to Board: The Board now has 9 members, the minimum number required by the Bylaws.

1. Whit Forrester, 5-0;
2. Greg King, 6-0, email: greg.kingface@gmail.com

7. Resolutions:

1. Christina Baldon is authorized to negotiate with Kevin Smith for a one month, 30 day, trial of a coin operated drink machine and optional snack machine at the Brycc House (passed unanimously).
2. Christina Baldon is authorized to have the Kentucky Paranormal Group to do examinations of the Brycc House looking for paranormal phenomena. (passed unanimously).
3. Christina Baldon’s suggestion that the Brycc House not participate in Ken Clark’s Old School program on the Waterfront this year, but participate if possible in Western Branch Library program on the 25th of July, was passed unanimously.

8. Proposals for consideration at the next meeting of the Brycc House Board of Directors: None.

9. Action items:

1. Bill Engebretson will distribute the Amended Minutes of the June Board Meeting and the minutes of this meeting to all directors.
2. Cherise Williams will deliver to Ted Sandstra a list of foundations from whom we are currently seeking funds.
3. Cherise Williams will write a script to be used during telephone solicitation.
4. Whit Forrester will find out if and when the Brycc House members could used his house for telephone solicitation.

10. Adjourned at 7:31 p.m. on a motion that passed unanimously.

11. Next Regular Meeting of the BH Board of Directors: August 9, 2009 at 6:30 p.m. at the Brycc House.